Asset & Facility Management Features
Places, Things, Activities, Reminders, Checklists, Content with Context, Organizations
If your business, institution, or government agency has long-term assets, facilities, properties, or leases, then eSSETS is here to make your life easier. In the world of eSSETS, every Thing has its Place. eSSETS is a simple and cost-effective solution for small organizations, and scalable, sophisticated, and powerful for large organizations. With eSSETS you will save time, save money, get organized, reduce risks, and provide great service to customers and stakeholders. How? Read on.
Places
Places provide a top-level organization scheme. Places can be logical, such as regions, districts, and locations. Places can also be physical, such as buildings, areas, and rooms. The Places tree in eSSETS allows you to organize your properties and facilities for responsible and accountable management. Executives see all Places. A regional manager sees all the Places in his region. A Facility manager sees his facility and the Places inside—down to spaces and rooms.
Physical Places can have costs for acquisition, lease/rental, energy, operating, insurance, and maintenance—lots of costs over lots of time. eSSETS can help you track and manage all of these costs.
Places can have many types of important documents, such as design and construction, warranties, lease agreements, maintenance contracts, and insurance policies. eSSETS provides tools to easily store and retrieve these documents. Contextual document storage makes docs easy to find, when and where you need them.
Things
In eSSETS, every Thing has its Place—a place where it is supposed to be. Things are assets that have costs for acquisition, lease/rental or financing, energy, maintenance, and insurance. eSSETS provides full life-cycle cost tracking and special tools for energy-cost estimating.
Things have warranties that should be tracked so you don't throw away money for repairs for which someone else should pay. When does the warranty expire? Who provides warranty coverage? eSSETS provides answers.
Things have specs, installation manuals, operating manuals, inspection checklists, troubleshooting guides—information that can be stored in eSSETS and found quickly when needed.
Activities
Where accounting apps track only costs, eSSETS Activities tracks anything you wish to track during the life cycle of the Place or Thing. Activities can include acquisition, lease agreement, inspections, utilization stats, purchase orders, service-provider invoices, internal work orders, service level agreements (SLA's), maintenance contracts, warranties, extended warranties, warranty work, preventive maintenance, and corrective maintenance. Activities answer questions about what, when, where, who, why, and how much.
The Activities dashboard view can be sorted and filtered in multiple ways to get at just what you need to see—clear through the clutter, quickly and easily.
Reminders
Where Activities recount the complete history of what has occurred with Places and Things, Reminders are about what needs to be done. Reminders can be emailed to one or more people, and be accessed with the Reminders dashboard view. When a reminder is marked as completed, an Activity history record is automatically created.
Dynamic Checklists
Inspections have been done using paper forms on a clipboard forever. Often, the results of the inspection stay right with that piece of paper that is stuffed in a folder or a three-ring binder. eSSETS can help you save time, paper, and data with dynamic, electronic checklists. We call them dynamic because the results of the inspection can be captured immediately as the inspector is inspecting. Checklists delivered on a tablet or smart phone capture the results, which are immediately attached to the Place or Thing being inspected, and allow automatic notification of serious conditions to appropriate people. Additionaly, measurements captured can trigger condition-based maintenance reminders. Click here for more info and samples.
Content with Context
Most filing systems are organized by folders. Content in eSSETS is organized by context—because every Thing has its Place, and every electronic document or image has a Thing or Place. Even highly organized hard-copy filing systems in the accounting department will typically store invoices by vendor, by month, and by year. That's great if you know who did the work, on what, and when they did it—and if you can reach someone in accounting when you need it.
What about warranty coverage? What about the spec sheet, the instruction manual, the interconnect diagram, the lease agreement? Having the context of Place and Thing, and availability from most any browser, can greatly speed up and simplify your search.
Organizations (Orgs, Borgs, Gorgs)
The sales side of your company likely has a CRM (Customer Relationship Management) system for keeping track of customers and prospects. What about facilities and other managers who manage production assets and infrastructure? eSSETS has the solution in our integrated Organizations module.
What's a Borg? It's an organization with which you do business, like vendors, manufacturers (warranty providers), service providers, architects, engineers, contractors, etc.
What's a Gorg? It's a government organization with which you may, or may not, care to have interactions—but you will have interactions. Health inspectors, safety inspectors, fire inspectors—it's good to know who might be visiting and when, and have some historical context, along with documentation that can be quickly referenced.
